2017 Adopted Plan of Organization

 

TRANSYLVANIA COUNTY REPUBLICAN PARTY

 

PLAN OF ORGANIZATION

 

Adopted March 7, 2009

 

Revised March 27, 2010

 

Revised March 5, 2011

 

Revised March 24, 2012

 

Revised March 9, 2013

 

Revised March 8, 2014

 

Revised March 14, 2015

 

 

 

 

No revisions in 2016

 

 

 

 

No revisions in 2017

 

 

 

 

TRANSYLVANIA COUNTY REPUBLICAN PARTY

 

PREAMBLE

 

We, the members of the Republican Party of Transylvania County, North Carolina, believing in the maintenance of local self-government to the utmost extent compatible with the original intent of the U.S. Constitution and wholeheartedly determined to support the American principle that government should and must be of the people, by the people, and for the people, do, for the purpose of coordinating our efforts and achieving maximum effectiveness, herewith establish this instrument, the Plan of Organization of the Transylvania County Republican Party.

 

ARTICLE I

 

MEMBERSHIP

 

All citizens of Transylvania County who are registered Republicans are members of the Transylvania County Republican Party and shall have the right to participate in the official affairs of the Republican Party in accordance with the rules set forth in this Plan of Organization.  Throughout this Plan of Organization, any reference to an “active Republican” shall mean a person who is registered to vote as a Republican and who has been regis­tered to vote as a Republican anywhere in North Carolina for at least the preceding thirty days.  When used in connection with precinct matters, this term shall mean an active Republican registered and residing in the precinct involved; when used in conjunction with County matters, this term shall mean any active Republican registered and residing in any of Tran­sylvania County’s precincts.

 

ARTICLE II

 

PRECINCT MEETINGS

 

1.General:

 

The basic unit of the Republican Party in Transylvania County shall be the precinct organization. Members shall include all active Republicans duly registered and residing in the precinct. Voting at precinct meetings is limited to members meeting the definition of active Republicans as defined in ARTICLE I, Membership.

 

A quorum for any precinct meeting (Annual, Biennial, Presidential) is one (1) person. No proxy voting shall be permitted at precinct meetings.  Results of votes on issues unrelated to election of officers or delegates shall be reported to the County Chair.  If the issue involved is brought to a vote in the County Convention, precinct delegates will, to the extent possible, cast their votes to reflect the relative vote of the meeting.

 

In the event a precinct fails to properly organize or the Precinct Chair fails to act in accordance with the Plan of Organization, the County Chair shall appoint a temporary Precinct Chair to serve until a general membership meeting can be called and a new Chair elected.

 

2.Annual or Biennial Precinct Meetings

 

A.   Call of Meeting:   The County Chair shall call Precinct Meetings on a date between (or including) the 1st of February and the 15th of March.  Each Precinct Chair must be given ten (10) days written notice of the time and place of holding same and one week’s notice of such meeting must be placed in a newspaper of general circulation within the County.  Ideally, these Precinct Meetings should be held at the precinct polling place, or if that is not feasible, they shall be held at some other place within the precinct as designated by the Precinct Chair, unless the Precinct Meetings and the County Convention are held the same day, in which case the Precinct Meetings may be held at the same location as the County Convention.  In the case of an unorganized precinct, the County Chair shall designate the date and place of meeting.

 

Failure of the County Chair to act in compliance with the provision above shall be cause for any member of the County Executive Committee, with the approval of the Congressional District Chair, to call said Precinct Meetings with the appropriate notice.

 

B.    Conduct of Meeting:   At the Biennial Precinct Meeting, a Precinct Committee consisting of a Chair, Vice-Chair, Secretary and at least three more active Republicans to conduct the business of the precinct shall be elected. The Precinct Chair and Vice Chair may not be hus­band and wife; they may be of the same sex. One delegate and one alter­nate to the County Convention shall be elected, plus one delegate and one alternate for each 100 registered Republican voters or major fraction thereof, in the precinct as of January 31of that year.

 

C.   Certification:    The Chair and the Secretary of each precinct shall certify the election of officers, committee members, and delegates and alternates to the County Convention, on forms stipulated by the State Central Committee and furnished by the County Chair. Complete cre­dentials shall be in the hands of the County Secretary within five (5) days following any Precinct Meeting.  Only delegates elected at a duly constituted Precinct Meeting may be certified as delegates to any County Convention.

 

3.Presidential Election Year Precinct Meetings

 

A.    Call of Meeting:   In every Presidential Election Year, the County Chair shall call Precinct Meetings in each precinct within the dates designated by the State Central Committee after giving ten (10) days written notice of the date, time, and place of holding same to each Precinct Chair, and after giving one week’s notice of such meeting in a newspaper of general circulation within the County.  Failure of the County Chair to act in compliance with this provision shall be cause for any member of the County Executive Committee to call a meeting under the rules of Article II, Item 2A.

 

B.  Conduct of Meeting:   Presidential Election Year Precinct Meetings, at which a quorum is one (1) person, shall elect one delegate and one alternate to the Presidential Election Year County Convention. One additional delegate and alternate may be elected for each 100 registered Republican voters or major fraction thereof, in the precinct as of January 31of that year. No organizational changes shall take place except as provided in this section. 

 

C. Certification:      The Chair and Secretary of each precinct shall certify election of delegates and alternates to the Presidential Election Year County Convention on forms stipulated by the State Central Committee and furnished by the County Chair.  Complete credentials shall be in the hands of the County Secretary within two (2) days prior to the Credentials Committee Meeting, unless the Precinct Meeting and the County Convention are held on the same day.  Only delegates elected at a duly constituted Precinct Meeting may be certified as delegates to any County Convention.

 

4.Other Precinct Meetings

 

A.   General:    Other meetings of the precinct general membership may be held at such time as shall be designated by the Chair of the precinct committee after giving five (5) days notice of such meeting in a newspaper of general circulation within the County; or upon similar call of one-third (1/3) of the members of the Precinct Committee, or ten (10) members of the general precinct membership.

 

  1. Conduct of Meeting: The first order of business shall be the filling by election from among eligible active Republicans of any vacancies on the Precinct Committee and/or delegates and alternates to any forthcoming County Convention. Following this, other business may be considered.

 

ARTICLE III

 

PRECINCT COMMITTEE

 

1.Composition

 

Each of the County’s Precinct Committees should be comprised of at least six (6) active Republicans who should have, but need not necessarily, have been present at the Biennial Precinct Meeting.  Three of these members shall be the Chair, Vice Chair and Secretary/Treasurer; the remaining members shall serve as members only.  When practical, and to the extent possible, the composition of the Precinct Committee shall bear a reasonable relationship to the make-up of the Republicans of the precinct with respect to sex, age, ethnic background and geography.  Members of the Precinct Committee shall hold their places for two (2) years or until their successors are chosen.

 

2.Duties of Officers

 

The Chair of the Precinct Committee, with the advice and consent of the Precinct Committee, shall have general supervision of the affairs of the Party within his/her precinct, shall preside at all meetings of the precinct, and shall perform such other duties as may be prescribed by the Precinct Committee or the County Executive Committee. The Vice-Chair shall function as Chair in the absence of the Chair. The Secretary shall keep all minutes and records, and shall maintain a list of regis­tered Republican voters and workers within the precinct. In the absence of the Secretary, the presiding officer shall appoint an active Republican to serve.  

 

3.Duties of Committee

 

The Precinct Committee shall cooperate with the County Executive Committee in all elections and Party activities; provide the County Chair with a list of Party members within the precinct suitable for appointment as registrar, election judge, markers, counters, and watchers at the polls; and promote the objectives of the Party within the precinct.

 

4.Vacancies and Removals

 

A.   Filling Vacancies:     In the case of death, resignation, discontinuance of residency within the precinct, removal of any officer or member of the Precinct Committee, or other vacancy, the resulting vacancy shall be filled by the remaining members of the Precinct Committee.

 

B.   Removal from Office:      Any member of the Precinct Committee may be removed by a two-thirds vote of the Precinct Committee after being furnished with notice of the charges against him, signed by not less than one third of the members of the Precinct Committee and allowing him/her 20 days to appear to present a defense; provided further that said cause for removal shall be confined to gross inefficiency, Party disloyalty or failure to comply with the County or State Plans of Organization.

 

C.   Disloyalty:     For the purposes of this Plan of Organization, Party disloyalty shall be defined as actively supporting a candidate of another party or independent candidate running in opposition to a nominee of the Republican Party.

 

ARTICLE IV

 

COUNTY CONVENTIONS

 

1.Annual or Biennial Convention

 

A.   Calling the Convention

 

1.) A County Convention shall be called in every year, by the Chair of the County Executive Committee, at the County seat between (or including) the 1st of March and the 15th of March but must be at least ten (10) days prior to the scheduled District Convention and after giving ten (10) days notice of such Convention in a newspaper with general circulation within the County.  Notice of the time, place, and date of the Convention shall be given in writing by the County Chair­ to the County Precinct Chairs and each County Executive Committee member and all appointed committee Chairs at least fifteen (15) days prior to the Convention.

 

2.) At the time of the call of the Convention, the County Chair shall appoint a Credentials Committee which will meet and issue its report on delegates and alternates certified to that Convention at least three (3) days in advance of the convening of the Convention, unless the County holds its Precinct Meetings and County Convention on the same day.  All delegates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee prior to the convening of the Con­vention.  The delegates and alternates elected at the duly constituted Annual orBiennial Precinct Meetings, unless successfully challenged, individually, in their capacity as delegates and alternates, unless such challenge is a procedural challenge, shall sit as delegates and alternates at the County Convention.

 

3.) If the County Chair fails, refuses, or neglects to call a County Convention as required by this article, it shall became the duty of the Vice Chair to act in this capacity. The Vice Chair shall give five (5) days notice to all Precinct Chairs and County Executive Committee members and shall give five (5) days notice in a newspaper with general circulation within the County. If the County Chair or Vice Chair does not call such a meeting, it shall be cause for any member of the County Executive Committee, with the approval of the Congressional District Chair, to call such County Convention.

 

B.   Annual orBiennial Convention Action: The Chair of the County Executive Committee shall call the meeting to order at which time he/she will either assume the position of presiding officer of the Convention or appoint and install an active Transylvania Republican to that position.  In the absence of both County Chair and Vice Chair, any member of the County Executive Committee or a delegate to the Convention may call the Convention to order and conduct the nomination and election of a Con­vention Chair.  All the business of any County Convention shall be viva voce and may, at the discretion of the presiding officer, be by acclama­tion, except when, on a specific question, a roll call vote is called for by a delegate.

 

C.   Order of Business:

 

1.) The first order of business at the Annual orBiennial County Convention shall be the recognition and seating, unless successfully challenged, of the appropriate number per precinct of delegates and or alternates elected by the County’s duly organized precincts to cast their vote on matters coming before the County Convention.

 

It shall be the duty of the delegates representing each precinct to choose one of their number as Delegation Chair and to report his name to the presiding officer of the County Convention.  It shall be this Delegation Chair’s duty to announce the vote of the precinct as directed. The vote so announced shall be recorded unless some delegate of that same precinct shall challenge its accuracy as announced. In the event of such challenge, the County Convention’s presiding officer shall cause the roll of delegates from that precinct to be called and the vote to be recorded according to the response of the individual delegates. That vote is final.

 

Any Republican present at a County Convention may challenge the seating of any delegate(s) representing the precinct, and only that precinct, in which the challenger is duly registered and in which he/she duly resides.  The only permissible basis for such challenge shall be that the dele­gate(s) are not duly registered in that precinct or that they were not duly elected at a precinct meeting. The decision of the County Convention presiding officer shall be final and in the event the challenge is upheld the precinct involved shall lose the votes represented by the delegates/ alternates removed.

 

2.) The second order of business shall be consideration of and action on any proposed amendment of the County Plan of Organization.  Any such amendment shall not apply to the transaction of business during the course of the County Convention during which it is adopted except for changes required to conform with the State Plan of Organization.  In the absence of such an amendment, the Chair shall announce that the current Plan of Organization shall continue to guide the County’s operations. This Plan of Organization shall not be inconsistent with the State Plan of Organi­zation, a current copy of which shall be on file at County and State Headquarters.

 

3.) The third order of business, usually in the biennial odd-numbered year, shall be the election of Party Chair, Vice Chair, Secretary, Treasurer, and up to a total of eight (8) active Republicans to serve as voting Members-at-Large of the County Executive Committee.  The membership of the Executive Committee shall also include the President of the Transylvania County Republican Club, Chair of the Transylvania County Young Republicans Organization, and County Finance Chair.  Members-at-Large may not hold office as Chair, Vice Chair, Secretary or Treasurer.  All the mentioned officers will hold their positions for a term of two (2) years or until their successors are elected.  The County Executive Committee may elect additional members to the Executive Committee in addition to those members elected at the County Convention.

 

4.) The fourth item of business for the County Convention is to elect one delegate and one alternate to the Congressional District and State Conventions, plus one delegate and alternate for every 250 Republicans or major fraction thereof, registered in the county as of January 1 of that year.  Each County shall further elect one delegate and alternate for each Republican elected to the State Legis­lature and to public office on the State or National level from said County in the last election held for that office.  The presiding officer may call for volunteers from among the assembled active Republicans and to consider such volunteers as nominees for election as delegates and/or alternates.

 

5.) The final order of business shall be the recognition of the slate of newly elected County officers and seating of the newly elected Chair as presiding officer for the remainder of the County Convention.

 

D.   Voting:      Voting at any County Convention shall be permitted only by duly elected and seated delegates or by duly elected alternates seated for elected but absent delegates.  A quorum for the County Convention shall consist of the number of recognized and seated delegates present. No one delegate may cast more than one vote. There shall be no proxy voting.

 

E.   Certification:     The Chair and Secretary of the County Executive Committee shall certify the election of officers, committee members, delegates and alternates to the District and State Conventions, on forms furnished by the State Central Committee. Completed credentials shall be in the hands of the Congressional District Secretary and the State Head­quarters by the deadline set by the State Chair.  No delegates or alternates shall be added to the credentials list following the adjourn­ment of the County Convention.

 

2.Presidential Year County Convention

 

A.   Call of Meeting:      A County Convention shall be called in every Presidential Election Year by the Chair of the County Executive Committee within the dates designated by the State Central Committee, after giving ten (10) days notice of such convention in a newspaper of general circulation within the County.  At the time of the call of the County Convention, the County Chair shall appoint a Credentials Com­mittee which will meet and issue its report on delegates and alternates certified to that Convention at least three (3) days in advance of the convening of the Convention, unless a County holds its precinct meetings and County Convention on the same day. All delegates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention, and allowed to present their case to the Credentials Committee prior to the convening of the Convention.  The delegates and alternates elected at the Presidential Election Year Precinct Meeting, unless successfully challenged, individually, in their capacity as delegates and alternates, unless such challenge is a procedural challenge, shall sit as delegates and alternates in the County Convention.

 

If the County Chair fails, refuses, or neglects to call a County Convention, it shall be cause for the Vice-Chair or any member of the County Executive Committee, with the approval of the Congressional District Chairman, to call such County Convention.  The Vice Chair, or in his absence, any member of the Executive Committee, shall give five (5) days notice to all Precinct Chairs and County Executive Committee members and shall give five (5) days notice of such convention in a newspaper of general circulation within the County.

 

B.   Conduct of Meeting:

 

1.) The Chair of the County Executive Committee shall call the meeting to order at which time he will either assume the position of presiding officer of the Convention or appoint and install an active Republican to that position.  In the absence of both County Chair and Vice Chair any member of the County Executive Committee or a delegate to the Convention may call the Convention to order and conduct the nomination and election of a Convention Chair.  All the business of any County Convention shall be viva voce and may, at the discretion of the presiding officer, be by acclamation, except when, on a specific question, a roll call vote is called for by a delegate.

 

2.) The first order of business shall be the recognition and seating, unless successfully challenged, of the appropriate number per precinct of delegates and or alternates elected by the County’s duly organized precincts to cast their vote on matters coming before the County Convention.

 

It shall be the duty of the delegates representing each precinct to choose one of their number as Delegation Chair and to report his name to the presiding officer of the County Convention.  It shall be this Delegation Chair’s duty to announce the vote of the precinct as directed.  The vote so announced shall be recorded unless some delegate of that same precinct shall challenge its accuracy as announced. In the event of such challenge, the County Convention’s presiding officer shall cause the roll of delegates from that precinct to be called and the vote to be recorded according to the response of the individual delegates.  That vote is final.

 

3.) Any Republican present at the Convention may challenge the seating of any delegate(s) representing the precinct, and only that precinct, in which the challenger is duly registered and in which he duly resides.  The only permissible basis for such challenge shall be that the delegate(s) are not duly registered in that precinct or that the delegate(s) was not duly elected at a precinct meeting. The decision of the presiding officer shall be final and in the event the challenge is upheld the precinct involved shall lose the votes represented by the delegates/alternates removed.

 

4.) The Presidential Election Year County Convention shall elect one delegate and one alternate to the Congressional District and State Con­vention plus one additional delegate and alternate for every 250 Republicans or major fraction thereof, registered in the county as of January 1 of that year.   Each County shall further elect one delegate and one alternate for each Republican elected to the State Legislature and to public office on the State or National level from the County in the last election held for that office.  The presiding officer of the Convention may call for volunteers from among the assembled active Republicans and to consider such volunteers as nominees for election as delegates and/or alternates. No organizational changes shall take place except as provided in this section.

 

C.    Voting:    Voting at any County Convention shall be permitted only by duly elected and seated delegates or by duly elected alternates seated for elected but absent delegates. A quorum for the Convention shall consist of the number of recognized and seated delegates present. No one delegate may cast more than one vote. There shall be no proxy voting.

 

D.    Certification:    The Chair and Secretary of the County Executive Committee shall certify election of delegates and alternates to the Presidential Year District and State Conventions on forms furnished by the State Central Committee. Completed credentials shall be in the hands of the Congressional District Secretary and the State Headquarters by the deadline set by the State Chair. No delegate or alternate shall be added to the credentials list following the adjournment of the Presidential Election Year County Convention.

 

E.   Fee: For each person who is elected at a County Convention to be either a Delegate or an Alternate to the State Convention, the County shall forward to the State Party a fee to defray the costs of mailing the Convention materials to such elected Delegates and Alternates. The County Party may recover this fee from the Delegates and Alternates following their election.

 

ARTICLE V

 

COUNTY EXECUTIVE COMMITTEE

 

The primary purpose of the County Executive Committee shall be to manage the affairs of the Republican Party in Transylvania County and to co­operate fully with the Party’s Congressional District and State Committees all with the aim of electing Republican Party candidates to office at the County, State and National levels.  The Committee shall be responsible for the ongoing administration of Party affairs and ensuring the continuity, effectiveness and integrity of the Republican Party as a positive force in Transylvania County.

 

1.Membership

 

The County Executive Committee shall consist of the County Chair, Vice Chair, Secretary, Treasurer, Republican Club President, Chair of the Transylvania County Young Republicans Organization, County Finance Chair and up to eight (8) Members-at-large as elected at the Annual or Biennial County Convention, and those named Precinct Chairs in attendance, all of whom shall be voting members.  Precinct Vice-Chairs shall be allowed to be voting members of the Executive Committee in the absence of the regular Precinct Chair at any regular or special called meetings and may be counted to determine if aquorum exists while in this role. The Executive Committee may elect additional members to the Executive Committee in addition to those mentioned above.  Chairs of other appointed committees shall be non-voting members of the Executive Committee.

 

No member of the County Executive Committee may serve as a member of the County Board of Elections or as a Precinct Registrar or Judge of Elections.

 

2.Duties of Officers

 

  1. Chair: The Chair of the County Executive Committee, with the advice and consent of 

 

the County Executive Committee shall have general supervision of affairs of the Party within the County.  He/she shall issue the call for Annual orBiennial Precinct Meetings and Presidential Election Year Pre­cinct Meetings, the County Convention, the Presidential Year County Convention, and Executive Committee meetings, and shall preside at all the meetings of the County Executive Committee. He shall appoint as many committee chairs as deemed necessary to conduct the business of the County Executive Committee and to conform with the State Plan.  He/she shall make quarterly reports of the status of the Party within his County to the District Chair on forms furnished by the State Central Committee.  He/she shall be responsible for the creation and maintenance of the Republican organization in every precinct within the County.  He/she shall obtain and preserve a list of all registered Republicans within the County and shall perform such other duties as may be prescribed by the County, District, or State Central Committee.  The County Chair shall be an ex-officio member of all committees. The Chair shall be a member of the Con­gressional District Executive Committee.

 

B.   Vice Chair:      The Vice-Chair shall function as Chair in the absence of the Chair and shall have such other duties as may be prescribed by the County Executive Committee. The Vice-Chair shall be an ex-officio member of all committees. The Vice Chair shall be a member of the Congressional District Executive Committee.

 

C.Secretary: The Secretary shall keep all minutes and records and shall maintain a roster of all precinct officers and Executive Committee members. Such records shall be available, upon request, to any registered Republican within the County.  The Secretary shall furnish to the Con­gressional District Chair and to State Headquarters an up-to-date list of all Precinct Chairs.

 

D.Treasurer: The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Execu­tive Committee, except for the Executive Committee Chairman’s annual discretionary fund of $300. The Treasurer shall make a financial report at all County Executive Committee meetings, and shall fulfill all finan­cial reports and obligations required under State and Federal election laws.

 

3.Financial Control

 

The County Executive Committee Chair shall have a $300 annual discre­tionary fund.  With the exception of the fund, no commitments shall be made without written authorization of purpose and expenditures issued by the Executive Committee as approved by Executive Committee vote.

 

  1. Committee Powers & Duties

 

The County Executive Committee shall cooperate with the District and State committees in all elections and Party activities; shall encourage quali­fied candidates for office within the County; adopt a budget, and shall have active management of party affairs within the County.

 

Within ninety (90) days after the State Convention, the County Executive Committee shall amend the County Plan of Organization so as to bring it into compliance with the State Plan of Organization.

 

5.Meetings

 

The County Executive Committee shall meet at least six (6) times a year upon call of the County Chair after giving ten (10) days notice to all members; or upon similar calls of 1/3 of the members of the Committee. One third of the members shall constitute a quorum for the trans­action of business. There shall be no proxy voting.

 

Such meetings should normally follow whatever opening format is desired; minutes of the last Committee meeting read and approved; reports on activities of Executive Committee; Treasurer’s report; report of com­mittees; when germane, report of the County Board of Elections; unfinished business; announcements and adjournment.

 

One-third of the Committee’ s members shall have the right to call a special meeting after giving to all the Committee’ s members ten days’ notice in writing, designating the purpose of such special meeting together with its date, time, and exact location. The only business that may be considered at such a meeting shall be that business designated in the written notice of meeting.

 

6.Vacancies and Removals

 

A.   Replacement: In case of death, resignation, discontinuance of residence within the county, removal of any officer or member of the County Executive Committee, or other vacancy, the resulting vacancy shall be filled by the County Executive Committee at a meeting called by the County Chair within 30 days after the vacancy occurs.  Should the vacancy occur in the office of County Chair, the Vice-Chair and thereafter the County Secretary, in such order of succession, shall be vested with full authority and power of the County Chair until such time as a successor is elected.

 

B.   Removal: Any officer or member of the County Executive Committee may be removed by a two thirds vote of the Committee after being furnished with notice of charges against him, signed by not less than one third of the members of the Committee and allowing him thirty (30) days to appear to present a defense; provided further that said cause for removal shall be confined to gross inefficiency, party disloyalty, or failure to act in compliance with the County or State Plan of Organization.  Such removal may be appealed with­in twenty (20) days to the Congressional District Chairs or members of the State Executive committee within the District. Their decision shall be final.

 

7.Board of Elections

 

At the time fixed by the State Chair, the County Chair, after a call for a vote of the Executive Committee and only after receiving a majority vote, shall submit to the State Chair recommendations for persons to be appointed as Republican members of the County Board of Elections.  No member of the County Executive Committee shall be eligible to serve as a member of the Board of Elections, and no member of the County Election Board shall serve as a Campaign Manager or Treasurer of any candidate for political office or as a Chair of any political organization.

 

ARTICLE VI

 

APPOINTED COMMITTEES

 

The County Chair, with the advice and consent of the Executive committee, may appoint whatever committees are required for the efficient operation of the Party organization or to conform to the State Plan of Organization. At the very least, there shall be appointed a Finance Committee, Auditing Committee and Nominating Committee. Terms of office shall commence with their appointment by the County Chair and may be terminated at any time at the pleasure of the County Chair and will, in any event, terminate upon appointment of a replacement by a newly elected County Chair.

 

1.Finance Committee

 

The County Finance Committee shall be composed of the County Finance Chair, the County Chair, County Vice-Chair, the County Treasurer, and not less than three (3) persons approved by the County Executive Com­mittee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fundraising efforts within the County.

 

2.Auditing Committee

 

The Auditing Committee, consisting of three (3) people appointed by the County Chair, shall conduct a yearly audit of the financial records and accounts of the County Republican organization and report such audits to the County Executive Committee for approval.

 

3.Nominating Committee

 

The Nominating Committee shall be composed of at least five (5) members and shall be responsible for developing a slate of nominees for Chair, Vice Chair, Secretary, Treasurer and eight Members-at-large and presenting this slate at the Biennial County Convention.

 

ARTICLE VII

 

MISCELLANEOUS GENERAL ADMINISTRATIVE PROCEDURES

 

The voting principle for all Transylvania County Republican meetings shall be one (1) vote for one (1) person with no proxy votes allowed. In case an individual holds two (2) offices in the Party, that individual shall have only one (1) vote.

 

Roberts Rules of Order Newly Revised shall govern all proceedings except when inconsistent with the County Plan of Organization or Convention rules properly adopted.

 

In the event that the Chair or Vice-Chair of the County Party, shall announce their intention to run for public office or shall file a notice of candidacy with the Board of Elections, that person shall be deemed to have resigned their office with the Party and the then existing vacancy shall be filled as provided for herein. In those cases where the office sought by said person is at the county level, the Party official may petition the County Executive Committee which may, for good cause shown, grant such an exemption with a two thirds affirmative vote. This exemption shall be deemed void if any other Republican files with the Board of Elections for the same public office within that elections cycle. 

 

This Plan shall become effective and shall supersede any other Plans and/or rules, except as noted, immediately following adjournment of the Transylvania County Convention held in March 11, 2017.